Paper Presentations

[We are no longer accepting abstracts or papers.]

Podium Presentation: On the day of your presentation, you (or your designated presenter) must attend the Speakers’ Breakfast at 7:00 a.m. in the Monarch Room on the 24^th floor of the Westin hotel. All presentations must be loaded onto the session laptop during the Speakers’ Breakfast. We ask that you bring your presentation on a USB flash drive (memory stick). Presenters will not be allowed to use their own laptops. Presentations must be in PowerPoint (.ppt or .pptx) format only and capable of running on a laptop using MS Office 2010 for Windows. If you wish to review your presentation prior to loading it onto the session laptop, you will be able to do so in the “Speaker Ready Room.” At the breakfast, you will be able to meet your session chair(s). Please bring along 2 or 3 written sentences about yourself so that the session chair can prepare an introduction.

Since this symposium received such a large number of quality papers (397), we have had to limit the time available for each oral presentation. You will have 12 minutes to present your material, plus 2 minutes for questions and 1 minute for setup. Please do NOT try to present your entire paper. In 12 minutes, your goal should be to entice the audience to read your paper. Show them just the highlights, and avoid going into detail. A good guideline is one slide for every minute or 12 slides total. Use large readable fonts, and do not put too much information on the slides. Rehearse, rehearse, and rehearse again, to be sure you can finish your presentation in the allotted time.

Poster Presentation: All poster presentations will take place on either Monday, 27 June or Tuesday, 28 June from 3:30 to 4:30 PM in the Galleria Foyer of the Westin hotel.

Poster authors are invited to the Speakers’ Breakfast in the Monarch Room on the 24^th floor of the Westin hotel at 7:00 a.m. on the day of their presentation.  There will be tables for poster authors to meet each other and the technical committee of the symposium. You do not have to bring your poster to the breakfast.  All authors must be available during this time period. Posters must be setup before 2:00 PM on the day assigned. Posters will be showcased during the symposium and we expect a very large number of attendees visiting the poster sessions. All authors with posters are requested to make a brief oral presentation of their work during their poster session. A committee of two to three members will be visiting the posters and they will be expecting to hear a summary of the work for about three minutes. So it is important that you will be next to your poster during your assigned poster session. There will be two awards at the Symposium for best poster, one on Monday and one on Tuesday, which will be presented at the banquet.

Your poster must fit into an area 4 feet high by 4 feet wide (48 inches by 48 inches or 122 cm by 122 cm). Please use the Poster Template below. Electricity is not available at the poster site.

CLICK HERE FOR FURTHER AUTHOR INSTRUCTIONS

Posters Electronically Printed: You may print your poster in Houston to be delivered to the symposium site. Below are the instructions:

• Full Color; 48″ X 48″; Single-sided; Printed on 20# White bond paper.
• You will provide print-ready artwork. Please convert all PowerPoint files to .pdf files prior to email to the printer.
• Price per Poster: $99.39 plus sales tax of 7.25%; Price includes delivery to the symposium site.
• Send your digital file to mgrimes@alphagraphics.com no later than 21 June 2016; if after 21 June 21 price per poster: $124.39 plus sales tax of 7.25%. Price includes delivery to the symposium site.
• Call 1-281-890-0200 with credit card information.
• You may pick up the poster at the registration desk.
• For files larger than 25 mb, please upload digital files through the AlphaGraphics Willowbrook’s .ftp portal at agwillowbrook.com. In the upper right corner, click on “Send a File” and follow the prompts.
• With questions about posters or additional materials for the event please directly contact:

Mike Grimes, Owner
AlphaGraphics Willowbrook
mgrimes@alphagraphics.com
1-281-890-0200 office
1-281-793-3377 mobile

CLICK HERE FOR POSTER TEMPLATE (PPT)

CLICK HERE FOR SESSION CHAIR INSTRUCTIONS

Invitation Letters To facilitate travel arrangements, invitation letters to attend and participate in the symposium can be issued upon request after acceptance of an abstract. A presentation slot–either oral on the podium or poster on the floor–will be assigned after submission and acceptance of the final paper.

CLICK HERE FOR MORE INFORMATION

Deadlines

• 29 February 2016: deadline for paper submission and copyright consent.
• 1 April 2016: notification to corresponding author of accept/revise/ reject. Papers that do not meet standards of technical and editorial quality will be rejected. No comments will be communicated on accepted or rejected papers.
• 1 May 2016: revised papers due; deadline for full symposium registration of one author. Registration is required to secure a presentation time and inclusion of paper in the proceedings.
• 1 June 2016: presentation schedule posted on the symposium website. Papers will be assigned to poster or oral presentation, and final sessions may differ from topic areas.
• 26-29 June 2016: Symposium

Awards Outstanding contributions to the conference will be recognized with awards from ARMA for Best Paper and for Best Poster for each poster session. The selection criteria include originality of the technical work, innovation, potential practical value and clarity of presentation.

Questions? For any questions, please contact Peter Smeallie, Executive Director, ARMA, at: info@armarocks.org.